Presentation Guidelines

Oral Presentation Guidelines

CONTRIBUTED oral presentations are 15 minutes in length, which includes 4 minutes for questions.
INVITED presentations are 30 minutes in length, which includes 6 minutes for questions.

Due to the many parallel sessions and the need for attendees to move between sessions, the Session Moderators will strictly adhere to the schedule. You must plan your presentation so that you finish within your allotted time and the session stays on schedule.

Windows laptops, projectors, screens, microphones, and an HDMI connection will be provided in all session rooms. We strongly encourage you to use the conference computer and test your presentation in the Presenter Preview Room, preferably the day before your presentation. If using the conference computer, please load your presentation at least five minutes before your session or during a session break. PowerPoint is the recommended presentation software, with 16:9 as the preferred slide format (4:3 is supported but may display black bars). If you plan to use your own laptop, please bring any required adapters/dongles and a backup copy of your presentation on a USB flash drive. Be sure to test your equipment and resolve any compatibility issues before your presentation.

IMPORTANT PHOTO POLICY NOTE: While AVS maintains a No-Photo policy, we recognize that many attendees are eager to share their experiences at AVS 72 on social media. This can often create confusion around when it is appropriate to take photos or post content online. As it is not feasible for session moderators to monitor this activity comprehensively, we kindly request that all presenters clearly indicate their photo policy on the first slide of their presentation. Additionally, we ask that you verbally communicate your preferences to the audience at the beginning of your talk. Given that many presenters include QR codes or actively encourage social sharing, it is important to ensure clarity.

Please add one of the following graphics to your presentation to clearly stating your preferences helps avoid misunderstandings and supports a respectful environment for all presenters.

• NO PHOTOS: https://avs72.avs.org/wp-content/uploads/2026/07/Icon-no-photo-AVS-72.png
• PHOTOS ALLOWED: https://avs72.avs.org/wp-content/uploads/2026/07/Icon-photo-AVS-72.png

Poster Presentation Guidelines

Poster Sessions will be held in Ballroom A of the David L. Lawrence Convention Center on Thursday, November 12, from 4:30 p.m.-7:00 pm.

Please note that although official poster presentations will be scheduled on Thursday evening, we are requesting that all poster presenters mount their posters as early as Tuesday (through Thursday) to allow for more viewing time in advance of the scheduled poster session. Boards will be available for mounting and viewing in Ballroom A during the following hours:

• Tuesday, 12:00 p.m.-6:00 p.m.
• Wednesday, 10:00 a.m.-6:00 p.m.
• Thursday, 10:00 a.m.-4:00 p.m.; Poster Session is from 4:30 p.m.-7:00 p.m.

Your assigned poster session and presentation number will be provided on your acceptance notification issued in late July. Presenters are expected to be available next to (or near) their poster during the entire poster session. Unattended posters will be removed.

Each poster presenter will be allotted space that is 4 feet wide by 4 feet high. Please make your poster no larger than 46 inches wide by 46 inches high to ensure it fits nicely into the allotted space. The boards are made from cork, and tacks will be available for posting your work.

A sign with your program number and presenter will be placed at the location where you are to display your work. When preparing your poster presentation, please include the title of your presentation, the author listing, and the program number.

All Posters must be removed immediately following the Thursday evening session. AVS cannot take responsibility for any posters left on the boards after Thursday evening.